Document scanning is the process of converting physical paper documents into digital format. This is typically done using a scanner, which captures an image of the paper document and saves it as a digital file. Document scanning offers several benefits:
- Digital Storage: Scanned documents can be stored electronically, reducing the need for physical storage space and making it easier to organize and retrieve files.
- Easy Sharing: Digital documents can be easily shared with others through email, cloud storage, or document management systems.
- Searchable Content: Many scanning software applications use Optical Character Recognition (OCR) technology to convert scanned text into editable and searchable text, making it easier to find specific information within documents.
- Backup and Disaster Recovery: Digital copies of documents serve as backups in case of physical damage or loss due to disasters.
- Remote Access: Digitized documents can be accessed remotely, allowing for collaboration and work from different locations.
- Reduced Environmental Impact: Going paperless through scanning reduces the need for printing and paper consumption, contributing to environmental sustainability.
Document scanning is commonly used in businesses, government agencies, healthcare, legal, and educational institutions to manage and maintain records more efficiently and securely.